Trainee Accounts & Sales Administrator

Job Description

Sales Administration and Accounts are both vital to the smooth running of a dealership. Sales Admin ensures every vehicle sale is processed accurately and efficiently, keeping paperwork, systems and customer information up to date while supporting the sales team. Accounts plays a key role in maintaining financial accuracy, ensuring invoices, payments and records are correctly managed. Together, the two functions provide the essential support that keeps the business running efficiently, protects profitability and helps deliver a seamless experience for both customers and colleagues.

What You’ll Be Doing

As part of your training, you’ll learn how to:

Accounts

• Process purchase and sales invoices.
• Assist with supplier statement and bank reconciliations.
• Support accounts payable and accounts receivable activities.
• Help prepare payment runs.
• Maintain accurate financial records and filing systems.
• Assist with month-end administration.
• Respond to supplier and customer account enquiries.

Sales Administration

• Process vehicle sales orders accurately.
• Prepare customer and vehicle documentation.
• Assist with vehicle registrations and invoicing.
• Update vehicle stock records and sales databases.
• Provide administrative support to the sales team.
• Liaise with customers, finance companies, and suppliers.
• Ensure documentation is completed accurately and complies with company procedures.

General Administration

• Answer telephone and email enquiries professionally.
• Welcome customers and provide excellent customer service.
• Maintain organised office records and filing systems.
• Support colleagues with day-to-day administrative tasks.

About You

We’re looking for someone who:

• Is eager to learn and build a long-term career.
• Has good organisational skills and excellent attention to detail.
• Has strong communication and customer service skills.
• Is confident using computers and Microsoft Office applications.
• Has good numeracy and literacy skills.
• Can manage their time effectively and work as part of a team.
• Has a positive attitude, is reliable, and is willing to take on new challenges.

Previous office or customer service experience is beneficial but not essential. Experience in the automotive industry is not required, as full training will be provided.

What We Offer

• Full training and ongoing support.
• Career development opportunities within a growing automotive business.
• Competitive salary.
• Company pension.
• Friendly and supportive working environment.
• Opportunity to gain valuable experience in both accounts and sales administration.

If you’re enthusiastic, motivated, and ready to begin your career in the automotive industry, we’d love to hear from you.